5 Ways to Start Delegating More Effectively
The meaning of delegation is to assign responsibility and authority to someone in order to complete a clearly defined task while you, the delegator, retain ultimate responsibility for its success.
Many business owners and new leaders fall into the detrimental thought process of “no one can do it better than me so I’ll just do it myself.” If you embrace this attitude and practice, it becomes death to your business or project. Doing every task by yourself promotes closed-mindedness, mediocrity, and lack of leadership.
Large and expanding corporations are magicians at delegating and not only do they do it well, they promote it within the company. They do this because delegation allows you to make the best use of your time and skills, and it helps other people within the team grow and develop to reach their full potential within the organization.
I talk more about the importance of delegation HERE
Organizations benefit from proper delegation in two specific ways:
• Senior leaders and upper management are allowed more time to focus on high-level activities such as strategic planning and new business exploration that help build a more successful business.
• Employees who receive delegated tasks, strengthen their skills, obtain diverse experiences, and are allowed creativity on tasks.
Although the pros of delegation far outweigh the cons, many leaders do not implement the process for fear that tasks will not be completed adequately or that they have the improper knowledge to delegate effectively. Leading your employees requires a certain level of understanding of how to utilize their talents to capitalize on their potential. If executed correctly, proper delegation can help your employees and business achieve tremendous results.
I highly recommend creating a delegation plan within your company. The following are key tactics to consider for growing your business through delegation:
• Create Your Culture for Delegation
When you create a workplace based on creativity and innovation, your surroundings start to breed success. Mental stimulation starts to compound and employees start to feel appreciated. When they feel appreciated, they become more productive when they are assigned new projects and when receiving feedback on their work.
• Identify Workers’ Strengths and Weaknesses
Delegating is a great way to discover your employees’ talents. By delegating certain tasks to employees, they have the opportunity to flex their skills and take ownership of new exciting tasks that may lie outside their typical scope or work duties. Make sure you understand or keep a keen watch for each employee’s strengths and weaknesses as this will help reduce unfavorable results.
• Goal Assessment
Goal setting is imperative in the workplace—not only those directed toward the good of the company but also those that are employee-directed and specific. These goals are only as good as the thought processes put into them. If they are thrown together in a half-assed manner, then your goal will likely fall apart before it is ever achieved. Your goals will produce a much better end result if a very clear and understandable plan is laid out before delegation is implemented.
• Communicate Expectations and Planning
Effectively communicating a work plan for your employees will help them understand the underlying goal. It ensures that everyone working on a task understands the end result he or she is working toward. Communication is of utmost importance here and absolutely cannot be skimped on. You as the leader must communicate clear directions and specific deadlines for tasks to ensure a good outcome. It is also a very good idea to have your employees recite their understanding of the project. This will help you determine if they grasp the finite details and overall picture.
• Monitor Progress and Rate Results
The entire process of delegation will fail if you do not set up a program or system to monitor the projects you assign. Examples of this include timelines, requesting updates, and providing feedback on their progress. This will help determine if your employees are meeting their projected goals or not. Be sure to praise often but don’t be afraid to be critical as well. Make sure, if you need to be critical, you encompass the experience into a learning experience for the employee, and refrain from punishing failure. Ensure that your employees feel safe taking risks and spreading their wings.
Ultimately, delegation is a growing experience for your employees as well as yourself. You are responsible for communicating your expectations clearly, and your employees are responsible for implementing your vision to the best of their ability. You, as the leader, are valuable because of your ability to lead, direct, and inspire. Rather than doing all of the heavy lifting yourself, share the load and focus your efforts on empowering your employees and business achievement.